MS Dynamics SL for Project Based Businesses

Project-based businesses have special requirements when it comes to enterprise resource planning (ERP).  Creative agencies, construction firms, professional practices and government contractors often need to provide status updates, cost tracking reports and other billing details to comply with regulations within their respective industries.  Accountnet has helped dozens of these types of organizations streamline their business processes using Microsoft Dynamics SL.

For companies whose success is based on their ability to control costs and manage resource utilization, Microsoft Dynamics SL is the best mid-market solution. The leading accounting software for project-based companies, Dynamics SL gives you access to powerful management capabilities designed to meet the unique needs of your project-driven organization.  Having greater control and insight into your organization can help you increase your profit margins by identifying new sales opportunities and cutting costs, and our clients find they can better optimize employee utilization, control project expenses, and automate key business processes more easily.

Forward thinking businesses also want more than simply an accounting system that complies with industry or government regulations. They want their system to improve project management and decision-making capabilities. MS Dynamics provides them with immediate access to financial and accounting information across the entire organization, allowing them to effectively allocate internal resources and increase billable hours by reducing the burden to employees of compliance-related tasks.

Outside factors, such as economic changes, can also have a delayed but profound impact on project-based companies. Having better insight into your processes can make your organization better equipped to identify and respond to such changes so you can gain and keep your competitive advantage.

Microsoft Dynamics is specifically designed to work seamlessly with Microsoft Office products (e.g., Outlook, Excel) and the user experience is similar. Because Dynamics SL is fully integrated with other Microsoft business applications, our small to medium business clients can come up to speed with the system quickly and get the most out of your investment.

If you need assistance with selecting and implementing a project-based financial ERP system, please contact the experts at Accountnet. We are happy to provide you with for a free phone consultation and needs assessment.

eBanking Suite for Microsoft Dynamics SL

As electronic banking services become increasingly widespread, we find that our clients want their Microsoft Dynamics SL systems to provide them with the tools they need to take advantage of this technology. The modules available in the eBanking Suite for Microsoft Dynamics SL can not only help you reduce your costs through automation, but they also provide improved security and fraud protection.

The new modules include the A/P Electronic Funds Transfer (APEFT) which allows for automatic payment from your business checking account to your vendors’ bank accounts.  This type of system, known as ACH, or Automated Clearing House, eliminates the time-consuming process of printing, signing and mailing checks.  APEFT is the perfect solution not only for paying vendors, but for reimbursing employee expenses, too.

ebanking-screenshotThe Wire Transfer Plus module works similarly to the APEFT, but is used for foreign payments or for paying vouchers via wire instead of ACH.  Depending on your bank’s capabilities, the Wire Transfer Plus module also supports bank drafts, corporate checks, CTX and other out-sourced banking functions.

The Positive Pay or “Safe Pay” module reduces your exposure to unauthorized paper check transactions and is quickly becoming required by a growing number of U.S. banks.  It works by producing an electronic file as part of the check printing process and transmitting that file to your bank. The bank will then only honor checks that are listed in that electronically transmitted file.

If you have recurring accounts receivables or monthly contracts, then the A/R Electronic Funds Transfer (AREFT) module will allow you to debit your customers’ accounts electronically. The same ACH system used to make payments can be used to send an electronic instruction to your bank to make a withdrawal from your customers’ accounts and deposit the fund into yours.

If you are using a lockbox service to collect checks from customers, the Lockbox Processing module saves time and effort applying cash receipts against invoices where remittance information is complete.  For cash receipts where the matching document is questionable, the payment application workbench tool lets you easily match the receipt to the appropriate invoice.  You will never need to enter transactions individually. Even if you don’t use a lockbox service, you can use the module to speed up payment application processing.

Accountnet is a Microsoft Dynamics Gold Certified Partner and can help you determine whether the eBanking Suite for Microsoft Dynamics SL is right for your organization.  Contact us for a free phone consultation.

Project-Based Companies Love Microsoft Dynamics SL

Since the recession, economic factors have created a host of new business challenges for project based businesses. Slower revenue growth, lower billing rates and smaller margins, fewer projects, shifting client expectations – these are the topics being discussed by many executives running creative agencies, construction firms, auditing and accounting firms.  One thing we try to stress to our clients: if your business is going to survive the tough times when others fail, you must start with monitoring key performance indicators (KPIs) and leveraging the knowledge gleaned from your business data.

Which KPIs are important for your business planning?  Here’s a short list:

  • Billable resource utilization and schedules.  If you have multiple offices, you should be tracking this across all your locations.
  • Revenue and profit margin. This should be tracked at the project level so you can determine the profitability of each project.
  • Lifetime value and profitability of each client.Microsoft Dynamics SL for Project Centric Businesses
  • Forecast and pipeline.
  • Project close rates and project portfolio risk.
  • Project history and progress.
  • Outstanding client issues.

The problem for many companies is that they have no way to gather and collate the required information.  Where data is stored in silos, or systems are poorly designed or do not communicate with other systems, getting meaningful data can be difficult or even impossible.  Trying to import/export and manually manipulate data is a route many small businesses tend to take, but then you have human error to add to the list of potential problems.  Even if you manage to consolidate all our business data, how can you trust that it’s correct?

Many project-based companies we work with are still using old legacy systems, some very heavily customized for their specific need, and are now scrambling to make these systems work with newer technologies.  In this economic climate, it is more critical than even to be able to effectively manage resource scheduling, materials purchasing, billing and customer service, and all the related activities required to run your project-based business.  Microsoft Dynamics SL is a single tool that offers job costing, materials management, service call tracking, billing and receivables – the real-time information for making informed business decisions. Using MS Dynamics SL can help lower operating costs, reduce production delays, and maximize customer service by streamlining your project and financial management processes.

MS Dynamics SL allows for sharing centralized information between all the players: project managers, designers, architects, engineers, subcontractors, accounting and purchasing department. Business owners can provide specific KPIs that can be accessed at any time by the different players, depending on their role. MS Dynamics SL is also a robust financial analysis tool, and because it looks and works similarly to Microsoft Office, it is relatively quick to train staff on how to use it.

Accountnet is a Microsoft Gold Certified Partners and expert in the implementation of Microsoft Dynamics.  If you are a project-based business that needs help with consolidating and reporting on business operations, contact us.

Five Tips for Adopting an Enterprise Resource Planning (ERP)

Successfully implementation of an ERP solution is a team effort involving your CFO, CIO and key players in your organization.  To make the most of this essential technology, make sure to follow these five tips:

MS Dynamics ERPSpend time planning.  Enterprise Resource Planning software provides management capabilities for finances, human resources and payroll, manufacturing and supply chain, project management and more.  Within your organization, the departments handling these functions are probably using their own processes and systems, so if you are thinking about adopting an ERP solution, such as Microsoft Dynamics GP (Great Plains), you should start by devoting adequate time to the planning phase, conducting a thorough needs assessment.  It’s important to understand the details of your company’s various business processes as these are all likely to be affected by an ERP implementation.

Get buy-in earlyEqually important to your ERP planning is the need to prepare employees for the coming changes.  If you can’t get your staff to use your ERP solution, then you’ve wasted your time and money.  Include as many people as you can during planning phase by asking all levels of management and staff for their input.  What data is important to them, how are they currently collecting it and what challenges do they face with their daily analysis and reporting needs? Knowing the answers is important not only for selecting the right ERP system, but also for engaging employees and demonstrating they have a stake in a successful ERP implementation.

Devote time to training:  Make sure training sessions are tailored to meet the needs of each department or function, so that staff understands which parts of the ERP they will be using.  Don’t overwhelm by trying to make everyone understand all the capabilities.  Providing training sessions that are more job-specific and relevant make it easier to learn and boosts employee confidence.

Don’t overcomplicate things:  If users become frustrated with overly complicated software, they will eventually abandon the system.  Easy-to-use software, like MS Dynamics GP, with a user interface that looks and operates like the familiar Microsoft Office products, allows for customization that allows users to see only those functions they need.

Choose a reliable ERP software providerSelecting the right vendor is another important factor.  Accountnet has helped hundreds of companies adopt an ERP solution that matches their business goals and has deployed it according to our clients’ timetables and within their budgets.  We are Gold Certified Partners for Microsoft Dynamics in New York City, serving the Northeast from Boston, MA to Washington, DC.  Contact us today for a free needs assessment or to learn more about Accountet’s services.

Five Business Benefits of Microsoft Dynamics SL Cloud ERP

Cloud ERP with Microsoft Dynamics SLCloud computing.  It’s been a buzzword for the past few years, but the reality of cloud ERP systems is only starting to penetrate much of the business community’s consciousness. What was once a major concern for companies considering adopting an Enterprise Resource Planning system — the cost — is no longer an obstacle.  Cloud ERP solutions, such as Microsoft Dynamics SL, provide greater economic and operational flexibility to smaller businesses and project-based companies that once believed that these sophisticated systems to be out of their reach.

  • Quick set-up.  Instead of the weeks and months required to purchase and set-up a new server, load, configure and debug software, cloud-based ERP solutions can be deployed more quickly, which helps your company see a faster return on its investment.
  • Reduces capital expenditures and operational costs.  Many project-based businesses (creative agencies, consulting firms, government contractors) are not in a position to invest thousands of dollars on IT infrastructure each year and hope to stay profitable.  Using a cloud ERP solution means that all the software updates, security patches and hardware infrastructure costs are included in a set monthly fee based on the number of people using the system.
  • Scales up as your business grows.  Microsoft Dynamics SL cloud-based ERP allows you to adjust users and applications according to the changing needs of your business.  Since there is no capital investment and no IT team needed, you can change course as your business situation dictates.  Testing and rolling out new applications is much easier, risks are mitigated and training costs are reduced.
  • Disaster Recovery and Business Continuity.  A cloud system’s core function is to provide the infrastructure for business continuity, so when disaster strikes you can focus on your people and facilities instead of worrying about your data and day-to-day operations.
  • Improved Security.  Contrary to the belief that data stored in-house is more secure, what is often overlooked is the fact that Cloud ERP providers are likely to have much more experience securing data than your internal IT people have.  The reality is that business data centers are usually no more than locked rooms that do little to protect against natural disaster or break-ins.  In many cases, cloud computing is likely to be more secure than your current set-up.

Understanding Your Options

When it’s time to choose a provider, contact us at Accountnet for a preliminary ERP needs assessment and a more detailed conversation about your options.  We can tell you about our services: customizing Microsoft Dynamics SL for your unique business needs, integration for connecting your ERP with related programs, consulting around security protocols, disaster-recovery capabilities and much more.

Improve Organizational Performance with ERP Software

With the American economy showing signs of recovery recently, it’s a good time for businesses to start shifting their focus from cost reduction to improving organizational performance.  Of key important to professional services firms and other project-centric companies is the need to identify trends that can be used to make informed business decisions going forward.  Decisions around new market opportunities, acquiring and retaining customers and perfecting operational processes are all affected by the quality, accuracy and timeliness of the information on which they are based.

ERP Software | Accountnet | New York, NYThe information you need to monitor and drive your company’s performance can be overwhelming and difficult to collate across multiple systems. Your ability to expose relevant data and turn insights into action will determine how successful your company will be as the economy continues to improve. If you don’t currently have Enterprise Resource Planning (ERP) software, you are likely relying on multiple databases and processes to track purchase and invoice requisitions, employee expenses, and project costing and accounting.  Getting a “big picture” view can be quite a challenge, not to mention time consuming.

ERP software like Microsoft Dynamics can speed up the time it takes to gather information while also allowing you your executives to spend more of their time addressing more pressing questions. By employing a flexible ERP system, either desk-top or cloud-based, you can automate processes and generate reports to meet differing stakeholder needs.

Using an ERP system can help your company break through information silos to establish a single view of critical information as it applies to specific projects, resources, team members and customers.  Microsoft Dynamics is an especially powerful tool as it allows you to monitor and report on all information, activities, project budgets, costs and billings which can help improve financial performance.

Although cost reduction won’t likely disappear from your overall goals, the need to expand your focus to take advantage of growth opportunities is a must. The benefits of automating processes and workflows using an Enterprise Resource Planning (ERP) system is possibly the single most important step you can take to increase efficiency and help your company turn insights into action.

Accountnet, Inc. Named a Top 100 VAR for 2013

Top 100 Logo (3)


Accountnet, Inc. has been named a Top 100 VAR for 2013 by Bob Scott’s Insights. The Top 100 are chosen from organizations specializing in the sale and implementation of Enterprise Resource Planning (ERP) and accounting software. The selection is based on annual revenue generated by each reseller. A special report that includes names of the organizations selected for this year’s Top 100 list, ranked by revenue, is downloadable at


“We want to congratulate this year’s class of Bob Scott’s Top 100 VARs,” said Bob Scott, executive editor of Bob Scott’s Insights. Bob has covered this market for 22 years through print and electronic publications, first as technology editor of Accounting Today and then as the Editor of Accounting Technology from 1997 through 2009. He has covered the traditional tax and accounting profession during the same time, and has continued to address that market as executive editor of the Progressive Accountant since 2009. He has been informing and entertaining the mid-market financial software community via his email newsletters for 14 years, and has published this information via the Bob Scott’s Insights newsletter and website since 2009.


Acccountnet, Inc. reached the Top 100 by building customer relationships and customizing software solutions to meet the needs of  each client. To quote COO John C. Peace, “We have always stressed a consultative approach versus a ‘quick sales’ approach for existing customers as well as new clients. Instead of pushing a hard-sell approach, we get to know prospects and customers first so we can map out a solution customized to each business. The sales process takes longer, but we believe in the long run it leads to more relationships, mutual satisfaction between our firm and our clients, and trust.”





Microsoft Dynamics – Non Profit event NYC

On May 17, 2012, Accountnet, Inc. hosted “Addressing Nonprofit Challenges in 2012 and Beyond” at Microsoft’s New York City Customer Briefing Center.

Microsoft Corporation
1290 Avenue of the Americas, 6th Floor
New York, NY 10104

Topics included –

  • Is your organization proactive or reactive to needed internal changes due to external challenges?
  • Are your systems enabling your organization or holding you back from being on top of the financial and operational data you need to compete?

Here’s How the Experts Saw it –

Featured at the event were Anne-Claire McAllister, President of Accountnet, Inc. and Leigh Tucker, Managing Director at Accounting Management Solutions, Inc., about their strategies working with nonprofit organizations like yours to successfully compete — and manage the CHANGE AHEAD.

Seats were first come, first serve that day!

Times are tough for nonprofits right now, according to the Wall Street Journal:  “Hit by a drop in donations and government funding in the wake of a deep recession, nonprofits – from arts councils to food banks – are undergoing a painful restructuring, including mergers, acquisitions, collaborations, cutbacks and closings.”

Groups were also formed, termed Non Profit Executive Roundtable:

Where Accountnet asked the question:  how to address the Nonprofit Challenges in 2012 and Beyond?

The session enabled innovative strategies to help you sustain and grow your organization in a time of CHANGE.

Contact Accountnet, Inc. today!

Comments or questions are welcome.

Referrals are always appreciated!

Why choose Microsoft Dynamics?

Microsoft Dynamics GP increases visibility and improves insight at all levels of your business, making you confident that the right decisions are being made by the right people in your organization.

Use Business Analyzer to get the information most important to your business.  Drill down to get more detail, create tasks, or delegate to others as needed.

Make smart decisions with notifications and alerts, automated approval routings, and controls that provide checks and balances on your processes.

Go beyond basic accounting and financial management with analytics tools that can help you be more proactive, identify opportunities and problems fast, and take quick action.

See how Microsoft Dynamics GP and SL are helping customers gain greater control, versus QuickBooks
Make smarter decisions to improve your operating margins – and your cash flow.  Microsoft Dynamics GP helps you maximize profitability by getting the most out of your people and systems.

Turn improved profitability into new opportunities with a financial management solution that helps drive and support your business growth.

Adapt Microsoft Dynamics quickly and without complicated or costly development work.

Choose the deployment option that works best for your business and increases the flexibility of your IT systems – without increasing IT costs (Cloud Based or on Premise).

Grow your business knowing that your systems will scale to match your ambition.

Get up and running fast
Moving to a new business management system might seem overwhelming, but Microsoft Dynamics SL simplifies the process with a solution that is designed to get you up and running quickly – without expensive development or increased manpower.

Deploy on-premises or with partner-hosted cloud situations that require low upfront investment.

Microsoft Dynamics is highly scalable and compatible with the technology you already use so that it delivers long-term value without high costs down the road.

Microsoft’s commitment to innovation means you are investing in a business platform that will always keep you on the forefront of what’s ahead.

Product availability and localization
Microsoft Dynamics GP and SL is localized, translated, and supported by Microsoft and made generally available in select countries and languages.

In addition, Accountnet can assist with localizations and/or translations of Microsoft Dynamics GP or SL available in countries where Microsoft does not provide a localized or translated version.

Next steps
Come join us a Microsoft September 8th to view Dynamics, Code #156501.
Watch demos at
How to buy? Call Accountnet at 212.Dynamics 

Microsoft Dynamics GP and SL offers easy-to-use, out-of-the-box functionality, with minimal costs

With Microsoft Dynamics SL 2011, you can raise the bar for productivity, performance, and growth across your entire organization.  Take advantage of the latest technology innovations with a new web services architecture that delivers stronger performance and efficient integrations for your current systems – and those you implement in the future.  You can enhance your ERP solution by connecting with Microsoft Dynamics CRM to sync customer and project data, and access Microsoft Project Server 2010 to bring together processes and financials.

Microsoft Dynamics GP has the power to address the requirements of companies of many types and sizes, but without the complexity or expense of enterprise resource planning (ERP) solutions that are designed for large organizations.  It can be deployed easily, quickly providing comprehensive functionality to address your organization’s business needs, improve performance, and help you create new opportunities.

SAP and Oracle are known for providing ERP solutions to the world’s largest companies.  However, because the cost and complexity of these solutions may not make them the best fit for medium-sized businesses, a number of organizations that deployed these systems in the past have switched to Microsoft Dynamics GP and SL.

For example, when (a) Aircraft Manufacturing Firm broke from a parent company that used an SAP solution, the organization quickly chose to switch to Microsoft Dynamics GP.  It provides flexible licensing, the end-to-end functionality out of the box the company was looking for, and the business intelligence that it required to be more accurate, effective, and efficient – at a reasonable cost, with a simple implementation.

Dynamics can enable your organization to communicate strategic objectives more effectively, and enable people to more easily manage performance against plan across multiple departments or divisions.

Deliver Web-based, personalized views of key performance indicators (KPIs), so employees can monitor and make strategic decisions based on business performance, using data gathered from multiple line-of-business systems.

Help people throughout your organization respond quickly to new opportunities and changing markets by making budgeting and planning processes an integral part of your daily business rather than being a discrete annual process.

Learn more?  Contact Accountnet, Inc. for CPE accreditation on Financial reporting objectives.  Call 212.Dynamics.